JA Admin Guide

Three button groups: Reporting (Usage Data, Students), JA Functions (Users, Classes, Schools, Staff Roles, Report Access), and Backend Functions (lesson content and media tools). JA Admin accounts see the first two groups — Backend Functions stay reserved for Super Admin accounts.

Getting around: Tap a button to open its tool, and use the Back to Home button at the top left to return. Data is always live — it reflects the app instantly.

Share the teacher guide: The header holds quick downloads for the Teacher Training Guide (PDF and PowerPoint) that you can send to your teachers.

Filter by school: The dropdown at the top focuses everything on one school, or shows All Schools. It also lists schools students typed during sign-up that have not been added to the Schools list yet.

Summary cards: Total Students, average XP per student, Lesson Completions, and Game Completions — a quick pulse of overall engagement.

Dig deeper: Below the cards you will find grade distribution, the most-completed lessons, the top XP students, and activity totals.

Always live: The numbers update automatically as students work — no refresh or export needed.

Browse the roster: Each row shows the student’s grade, school, XP, and lessons completed at a glance.

Open a student: Tap a name to open the full detail view — completed lessons, quiz results, and progress across every module.

Fix a record: The pencil icon lets you correct a student’s name, school, or grade — handy for typos made at sign-up.

Delete carefully: The trash icon removes a profile for good (a confirmation is required). Deleting a profile does not delete the student’s login account.

Invite accounts: Send an invitation by email and choose the role — use Teacher for your teachers so they land in the My Classes portal after signing in.

Search the list: Look up any account by name or email to check its details or current role.

Change roles: Give JA staff the Admin app role plus the JA Admin staff role — they get Reporting and JA Functions without the backend tools. Use Super Admin for accounts that also need the backend tools.

Remove accounts: Accounts can be deleted with a confirmation. Admins cannot delete their own account.

See every class: Each card shows the class name, teacher, school, roster size, and the 5-character join code students use to join.

Create a class: Tap Create and pick a name, school, and teacher — a join code is generated automatically.

Fix assignments: Edit a class to change its name, school, or teacher, or copy its code to share it.

Retire or remove: Regenerate a code when one has been shared too widely, or delete a class — students are only unlinked from it, never deleted.

Add schools: Create a School record for each partner school so classes and staff can be assigned to it.

See who is where: Expand a school to see its classes, assigned staff, and enrolled students with counts.

Keep names consistent: School names students type at sign-up are matched to this list — adding a school with the same name groups those students automatically.

Delete with care: Removing a school does not remove its students or classes — clean those up first if you are retiring a school.

Review pending access: New staff records start as Pending — assign them a role when you are ready.

Assign roles: Sponsor sees high-level reports; JA Admin sees everything, including school, staff, and access management.

Search and organize: Find staff by name or email to check or update their role.

Remove records: Delete a staff record when someone leaves the program.

Choose per role: Toggle the report sections (summary, grades, top lessons, top students, activity) separately for the Teacher and Sponsor roles.

Simpler portals: Turning a section off removes it from that role’s portal entirely — useful for keeping sponsor views high-level.

Applies immediately: Saved changes take effect right away for everyone with that role.